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Building a Healthy Work Culture – in a Season of Change, Uncertainty, and Dips in Morale

October 26, 2015 admindeb 1 Comment

Photo Credit: Grasshopper.com

What are you celebrating at work these days? Hopefully you didn’t have to think really hard. Just having a job is something to celebrate, for sure. Beyond that, hopefully you have work that gets you up in the morning with a sense of purpose and a gladness of heart for your work community.

What if that’s not the case this morning? Any number of things can cause our workplace to become more stressful than healthful – a disappointing outcome in our research, a conflict over division of labor, a company merger or buy-out, a downsizing. I am awkwardly list such things because none may touch on your situation. What is your work situation and your current work culture?

Whatever it is, working over a protracted period of time with low morale makes for a difficult work situation. We want to do whatever we can to turn that around. Not just for the sake of the organization and the goals of same, but for the sake of the personnel. The wellbeing of employees is the biggest factor in the long-term productivity of organizations. Yet, how do we wrap our collective leadership minds around such a thing as morale and engagement?

The key is work culture – and fostering a healthy work culture with as much energy and thought as we do our product line or customer service.

I was reading about work culture, especially related to a season of spiraling morale, and came across a pdf introduction of the book How to Build a Thriving Culture at Work by Rosie Ward and Jon Robison.

Not having read beyond the introduction of the book, I can’t give a full recommendation yet. However, the first few pages have already resonated with me about what is at play related to morale, or well-being, and what could be possible to restore it. Here are some quotes from Ward & Robison’s Introduction:

“Despite overwhelming evidence of a powerful link between effective leadership styles, positive work cultures and higher levels of organizational performance, many companies still operate with a top down, authoritarian management style, do not measure or intentionally create their desired culture, and do not effectively develop current and future leaders to maximize employee engagement and wellbeing.”

The authors go on to say that even in work situation where the leadership style is more employee-centered, the idea of work culture may not be well-understood or operationalized.

“Culture is the differentiating factor between high-performing and low-performing companies; however, most companies have not identified, articulated, measured or intentionally created their desired culture.”

The dilemma of employee morale may actually extend to the leadership team itself.

“The majority of executive leadership teams are not operating in a truly cohesive manner, and many leaders themselves are at a point of burnout.”

“Edgar Schein, PhD, leading researcher on corporate culture, describes culture as ‘the hidden force that drives most of our behavior both inside and outside organizations’. It’s like looking at a river. All of the things you see on the surface, from the flow of the water to the shape of the riverbed, are manifestations of an ever-changing, powerful current beneath the surface. In terms of culture, the current that ultimately guides the strength and direction of the organization includes the unconscious, taken-for-granted beliefs, perceptions, thoughts and feelings of employees. The interaction between leaders and culture is profound and critical when considering how to transform or evolve the overall culture and subcultures within an organization.“

“Patrick Lencioni writes that, to be successful, an organization must focus on two basic qualities: It must be smart, and it must be healthy. According to Lencioni, a ‘smart organization’ is one that excels in the classic fundamentals of business — i.e., strategy, operations, finance, marketing and technology. A “healthy organization” is one in which there are minimal politics, minimal confusion, high morale, high productivity and low turnover. While being smart is only half of the equation, for most organizations, it occupies almost all of the time, energy and attention of leaders. Yet, according to Lencioni: ‘Once organizational health is properly understood and placed into the right context it will surpass all other disciplines in business as the greatest opportunity for improvement and competitive advantage. Really.‘”

Photo Credit: Amazon.com

How to Build a Thriving Culture at Work, Featuring the 7 Points of Transformation by Rosie Ward and Jon Robison

Work culture and employee well-being are not addressed by just another wellness program. Organizational ethos and values must incorporate both philosophy and programming to build morale, trust, and engagement of employees. Especially if the organization has been through a protracted season of change and uncertainty.

The good news is that possibilities abound. Workplace development literature is rich with approaches and frameworks that you will find helpful in attacking your own set of challenges. One such article is Workplace Culture is Everything: 20 Ideas For Building a Thriving Team – Great links to 20 articles on Workplace Culture. [I apologize, since I’m citing this resource, for the “coded” profane word in the title of one article. Good read otherwise].

Another book I re-discovered in reading about morale this weekend is Daniel Pink’s Drive. When a company is in the middle of a reorganization or restructuring, employee wellbeing (engagement, performance, satisfaction) can get lost in the sheer workload of the executive leadership team. This is when Human Resources, Membercare, or the Employee Medical Program can offer their own recommendations as to how to rebuild the work culture from the personnel side.

Are you in such a season? What have you done in this area? What has been helpful? I would love to hear about how your organization has dealt with employee morale and engagement during seasons of transition.

Photo Credit: Slideshare.net

Drive: The Surprising Truth About What Motivates Us by Daniel H. Pink

11 Ways to Create a Thriving Workplace

How to Create and Maintain a Workplace Culture That Will Make Your Company Thrive

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Efficiency, Effectiveness, and Adaptability – The Very Human Side of These Business Processes

October 12, 2015 admindeb 1 Comment

Photo Credit: digital-knowledge.nl.dikn/en

I will never forget when an elder statesman in an organization (both dear to me) was “let go”, so to speak, because of a need for more “bang for the buck”. The expression was so toxic then and still carries a deep pain. It speaks to the tension between efficiency and effectiveness, and the pressing need for adaptability as our world rapidly changes. At the same time, we have to remember, in almost all situations, it’s people in the mix of these business processes.

Efficiency is a good thing. However, it must be secondary to effectiveness. Effectiveness is primary always. How best to assure both is to build an organizational culture of adaptability.

Tom Coyne has defined effectiveness, efficiency, and adaptability brilliantly in a published 2-page pdf*. Here they are:

“Effectiveness measures the extent to which the results you have achieved match your goals.” Strategy leaders set those goals, and the goals determine who does the work, when, where, and how.

“Efficiency measures the amount of scarce resources used to obtain the results achieved.” His use of the term “scarce resources” is thought-provoking. When we focus on efficiency – getting the most benefit from the least resources – we can lose our objective. Resources are precious. Full-stop. Whether they are people, time, or finances. We must consider how we spend resources always, and especially when they are scarce. However, if we miss the mark on our objective because we misspent our resources or allocated them unwisely, then we paid for efficiency with effectiveness. A poor transaction.

Gen. McChrystal, speaks to this, in his book Team of Teams (more about this book follows). He puts a captivating twist on it in his challenge: “If I told you that you weren’t going home until we win—what would you do differently?” We can’t focus primarily on efficiency when effectiveness is the outcome we desire. Adaptability is really what will get us to where we want to go.

“Adaptability measures the change in Effectiveness and Efficiency for a given level of change in the agent or organization’s environment…One of our great failings as human beings is our reluctance to acknowledge the full implications of living in a world of complex adaptive systems. The causes of yesterday’s success are impossible to fully understand, and unlikely to be replicable to the same extent in the future…We naturally try to succeed again in the future, using the approach that worked in the past, with frequently disappointing and occasionally fatal results.”

Coyne goes on to write about how to work these processes out toward business and employee/team success in a changing world.

Good stuff to know and implement.

Early on in my career, one of the mantras I heard repeatedly was this:

“The three most important things to learn in your work is flexibility…flexibility…flexibility.”

That later changed, in company vernacular, to “fluidity” x 3. The only problem was the temptation to decide for myself what was fluidity/flexibility and what was not. This is where silos and self-interest evolve when we’re not even aware, until we find ourselves not being successful (effective/efficient). In the very work we’ve immersed ourselves in for years…working hard, but not working as smart as we could have. [I know, that hurts – and it will take more than efficiency gurus to bring us out of such a predicament healthy.]

It is possible to turn the ship around…and it takes a whole crew.

Decentralized, empowered teams. Trust. Transparency and collaboration in decision-making. Broad information-sharing. Ownership in real time not just in philosophy. Bringing down silos and working together to nurture an organizational culture where we expect change and thrive in it.

What focus yields a win-win in our workplace? Both from the human side and the business side of performance and organizational culture. What can we do to enhance our business processes – whether we are in management or on the frontlines of our organization?

The following quotes should help to stir thinking. They are out of the book Team of Teams by retired U.S. Army General Stanley McChrystal, currently with The McChrystal Group.

“In complex environments, resilience often spells success, while even the most brilliantly engineered fixed solutions are often insufficient or counterproductive.” – Gen. Stanley McChrystal, Team of Teams

“In place of maps, whiteboards began to appear in our headquarters. Soon they were everywhere. Standing around them, markers in hand, we thought out loud, diagramming what we knew, what we suspected, and what we did not know. We covered the bright white surfaces with multicolored words and drawings, erased, and then covered again. We did not draw static geographic features; we drew mutable relationships—the connections between things rather than the things themselves.” – Gen. McChrystal, Team of Teams

[Sidebar: I had the great pleasure of writing for such a team over the last 3 years. It was a privilege to see that level of creativity and collaboration, in a team of equals, birthing a workplace initiative in sync with a changing world. Amazing experience.]

“Specifically, we restructured our force from the ground up on principles of extremely transparent information sharing (what we call “shared consciousness”) and decentralized decision-making authority (“empowered execution”).” – Gen. McChrystal, Team of Teams

“In a resilience paradigm, managers accept the reality that they will inevitably confront unpredicted threats; rather than erecting strong, specialized defenses, they create systems that aim to roll with the punches, or even benefit from them. Resilient systems are those that can encounter unforeseen threats and, when necessary, put themselves back together again.” – Gen. McChrystal, Team of Teams

“View your leadership as being less about giving top-down orders and more about cultivating those who follow you, empowering them to make the right decisions. Many leaders are tempted to lead like a chess master, striving to control every move, when they should be leading like gardeners, creating and maintaining a viable ecosystem in which the organization operates.This is especially applicable to private sector leaders; the world is moving too quickly for those at the top to master every detail and make every decision. Empowering, cultivating, and ultimately serving those who follow you will unlock massive potential within your organization, allowing you to solve for problems in real time.” – Gen. McChrystal, Forbes.com

*Effectiveness, Efficiency, and Adaptability – The Three Keys to Performance Measurement

Effectiveness Before Efficiency

Efficiency vs. Effectiveness

The Power of Business Process Improvement: 10 Simple Steps to Increase Effectiveness, Efficiency, and Adaptability by Susan Page

GoodReads Team of Teams Quotes

Stanley McChrystal: What The Army Can Teach You About Leadership

Gen. Stanley McChrystal: Adapt to Win in the 21st Century

Let General Stanley McChrystal Explain Why Adaptability Trumps Hierarchy – Forget everything you ever knew about your company’s org chart—and that’s an order.

Team of Teams: New Rules of Engagement for a Complex World by General Stanley McChrystal

Photo Credit: Forbes.com

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Monday Morning Moment – You Have Three Choices – in Work and Life

October 5, 2015 admindeb 4 Comments

Photo Credit: Nourish the Dream – Facebook.com

Slaves, in all things obey those who are your masters on earth, not with external service, as those who merely please men, but with sincerity of heart, fearing the Lord. Whatever you do, do your work heartily, as for the Lord rather than for men, knowing that from the Lord you will receive the reward of the inheritance. It is the Lord Christ whom you serve. – Colossians 3:22-24

Hopefully, you’re not feeling like a slave this Monday morning. You have choices. Even Paul, in writing to the Colossian church, spoke to those believers, enslaved at that time, as persons with choices.

My Monday mornings these days have been filled with thoughts and prayers for friends working in difficult and unusual circumstances – uncertain futures, struggling to stay on course, grappling with coming change. If you’re not in such a challenge, be glad and learn from those who are. How thankful I am for those in my life who shine as “stars in the universe” (Philippians 2:14-16).

Every single day, we have choices of how we deal with our work and our co-workers…especially in the press of uncertainty and change.

1. We could give up. What a temptation this is. When we are faced with what seems like a waning future (dwindling opportunities, more work with less workers, damaged trust), it is easy actually to give up. We clock in and do what’s necessary. Stay below the radar. Spend breaks researching other jobs. Keep doing what we’ve been doing with no vision for the future. This is an easy default…don’t make it yours. You’re better than that.

2. We could give in. – This is the darker choice. This is when we allow bitterness to take root in our hearts and color our attitudes and work. Giving in is when our performance actually deteriorates because we figure who cares anyway. Giving in is when we say the ugly things we’ve been thinking about our situation. Giving in is when we treat colleagues who were once friends as competitors, as threats to our position rather than supporters. Giving in does no one any favors and actually adds to the burden we already feel in what may be a very complicated situation already. Giving in is never where we want to go.Photo Credit: Nourish the Dream Facebook.com

3. We could give it all we’ve got. Here’s where huge faith and great character come in. It’s so easy to say, “Keep doing what you’re doing”, “Stay in the game.”, “Trust God”. Don’t get me wrong; these encouragements are wise and true…it’s when we are struggling with the muck and mire of actually putting feet to faith in a situation that seems wrong. The difficulty at work may not even be wrong; it may be completely necessary…It’s when the force of the impact lands squarely on you that these choices become so real. Still, we have choices. It’s not the workplace that forces these choices on us. They are always ours. Every. Single. Workday.

If I can speak into my friends’ struggle, please stay on the course you’ve been on – such a way that you continue to build/leave a legacy of glory – to God and to the work He’s given us to do. One friend of ours in the thick of a stressful, stressful work situation, told another friend of mine, “Don’t lose heart”. When you hear that kind of encouragement from someone determined to keep his own focus on what matters it resonates with such verity you want to do nothing less. So, let’s never lose heart and let’s do the work of trusting God in our situations. It’s so much better than the consequences of the other choices. So much better.Photo Credit: Nourish the Dream Facebook.com

After all, it’s only Monday morning. Who knows what the rest of the week will bring? For my friends who are in complicated work situations, having to drag yourselves out of a ditch each day to do a good job, I want to say how thankful I am to know you. How honored to see the fruit of your work. How joyful that our paths have crossed in the workplace. How much more trusting I am of God myself, because of you.

As our friend said, please “don’t lose heart”.

For all things are for your sakes, so that the grace which is spreading to more and more people may cause the giving of thanks to abound to the glory of God. Therefore we do not lose heart…For momentary, light affliction is producing for us an eternal weight of glory far beyond all comparison. – 2 Corinthians 4:15-17

Let us not lose heart in doing good, for in due time we will reap if we do not grow weary. So then, while we have opportunity, let us do good to all people, and especially to those who are of the household of the faith. – Galatians 6:9-10

Photo Credit: Nourish the Dream, Facebook.com

Nourish the Dream – Your Headquarters for Biblical Business Success – Facebook page – David G. Johnson

13 Bible Verses to Overcome Disappointment

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Collaborative Conversations – Quotes to Stir Your Thinking on Leadership and Language in Workplace Decision-making

August 3, 2015 admindeb Leave a comment

Photo Credit: AJCarlisle.files.wordpress.com

Change is normal, and resisting change is normal as well. You may be part of an organization or company where sweeping changes are being implemented, even this week. Or maybe you are not on the inside loop of these decisions, so you are not privy to the change coming. Whether you are part of that process or not, consider how you might have a role in making change work, in your sphere of influence, among your colleagues.

You may already have read and profited from the book Crucial Conversations. Now consider collaborative conversations. Collaboration, simply defined, is “working together towards shared goals”. Collaborative conversations bring a collective intelligence to bear on the problem to be solved, vision to be defined, or direction to be changed.Photo Credit: ThoughtFarmer.com

David Perkins, a Harvard professor, wrote about collaborative conversations in the workplace, using the metaphor of King Arthur’s round table. He described the beneficial nature of bringing several principal players (or stakeholders) to the table and treating each one with an equal or autonomous voice.

“A round table makes it a little easier to pool mental effort. A round table makes a group a little more intelligent…For a group to display intelligence in a sustained way, the members have to value their exchanges and stick together to keep making them. This depends on positive symbolic conduct [side messages sent by our words and behavior]…and collaboration… It’s not ideas, but people with ideas that make things happen.” – David Perkins

“One of the simplest ways to immunize a culture against broken trust, corruption, and animosity is to build a common vision.” – David Perkins

Perkins’ book King Arthur’s Round Table: How Collaborative Conversations Create Smart Organizations is a tremendous resource in developing this kind of decision-making work environment. An Executive Book Summary* can help you get started.

I personally thrive in such a setting and intuitively understand the value-adding nature of collaborative conversations. In researching this workplace topic, and choosing the links below, I came across a fascinating paper** by Heather Davis, a professor of RMIT University Australia.

Davis presented her paper at the 14th International Conference on Thinking (2009, Malaysia). She discussed how workplace leaders often choose “languages of war” in making and communicating decisions and creating change. Her paper is heady stuff but if you read her thoughts below you will want to read the whole paper. It gives huge support to the role of collaborative conversations.

“In [leadership’s] ‘language of zealous allegiance’, there are expectations of allegiance [in the workplace] that lay a path for uncritical acceptance and passivity. This manifests in an expectation that followers be conscripted wholly to the cause. There is little room for questioning. [Davis quotes Hage]: “Conscription means one important thing: there is no questioning of orders, one only executes them; ‘either you’re with us or you’re against us’. “ (Hage, 2004, p. 3).””

“Rhetoric plays out in the workplace too and can be tested by how well leaders:

hear and acknowledge the ‘other’ point of view,
see the ‘other’ as people rather than pawns or simply abstractions,
manage the distance, materially and metaphorically, between themselves and the people and sites affected by their decisions.”

“In the corporate world there are many examples of executives living and working in gated communities or otherwise removed by dint of corporate hierarchy or geography from the people and conditions affected by their decisions. Often, these leaders are also surrounded by people who can only agree, leading to little opportunity for double loop learning or deeply reasoned decision making processes. Whether our leaders live in gated communities is their business, but if they think, work and take refuge within a ‘gated’ mindset then we all need to be concerned. These conditions lead to hubris and have been the undoing of many leaders and corporations.”

“[Leadership’s] language of regrettable necessity translates directly to the “There Is No Alternative”. [This strategy] is used to always move the focus of discussion away from any big picture ‘why’ questions. This is done by shifting the focus to discussions only about the budget pie or, more particularly, the piece of the budget pie that is contestable. People find themselves fighting for a slice of the budget pie and energies focus only on the ‘pie’ and getting the biggest piece of it. This shifts the focus from larger issues such as whether the budget is set correctly, what has been included and what has been excluded. Thinking about alternatives is never an option.”

“The role of the organisation is ‘to know its purpose and not be diverted from it’ (Drucker, 1993). This is a timely reminder here – easier said than done in times of flux, complexity and discontinuous change.”

“Language is the visible tip of the cultural iceberg that largely remains hidden.”

“Perkins (2007) used two metaphors in his presentation and so far I have only privileged the five languages of war metaphor in this discussion. The other metaphor used was the “five languages of peace”. The main difference between Perkins’ languages of war and peace are that the war metaphor is founded on exclusivity and a preference for limiting discourse to its [leadership’s] own narrowly defined boundaries. Perkins’s peace metaphor is founded on inclusivity and opening up the space for conversations and conflicting views [i.e., collaborative conversations].”

“Oppositional language and the pitting of one deeply held worldview against another will not lead to resolving the underlying problems of the workplace. Rather, space for conversations to surface underlying assumptions is required. Perkins’ language of peace metaphor confirms that that there are always other lenses to view the world through, not just the one that [leadership] prefers.”

Provocative reading from this Australian educator. Bottom line: Those of us in leadership carry a great burden of responsibility. We at times must make difficult and sometimes painful decisions. Adding voices to that decision-making can generate even more challenging processes to negotiate. Still, we will make more sustainable decisions for “better futures” if we bring those most affected (or most experienced or insightful) to the table. Whenever possible. That’s the gain of collaborative conversations – working together toward shared vision and shared ownership.

Stay engaged in your workplace. You can make a difference.

*King Arthur’s Round Table – How Collaborative Conversations Create Smart Organizations by David Perkins – an Executive Book Summary

Leadership Lessons from King Arthur – a Review of Harvard Professor David Perkins’ book King Arthur’s Round Table

How to Lead When Change is the New Normal

The Art of Collaboration (Collaborative Behaviors) – by Steve Dale (includes a SlideShare)

Collaboration: What Does It Really Mean?

**Troubling Invisible Barriers to Better Futures: Surfacing the “Five Languages of War” in the Workplace – a scholarly paper by Heather Davis, presented at the 14th International Conference on Thinking

The Five Literacies of Global Leadership – What Authentic Leaders Know and You Need to Find Out – by David Hames – Business Book Summary

What Is a Coaching Conversation? from Opening the Door to Coaching Conversations by Linda Gross Cheliotes and Marceta Fleming Reilly

The Perils of Indifference – a Speech by Elie Wiesel

Cutting Through the Hype – What “Collaboration” Really Means – ThoughtFarmer.com

Making the Workforce Work! The Collaborative Workforce Initiative