Tag Archives: productivity

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Monday Morning Moment – Getting Outside and Taking a Real Breather From Work

October 24, 2016 admindeb 2 Comments

Photo Credit: YouTube

Some weekends are meant for lots of play mixed with Fall clean-ups…this was one of those. Then Monday comes around. You pull your tired body out of bed, try to stretch those shoulders out and loosen up your knees again. In a matter of minutes, you settle that frame in your desk chair, and expect your brain to be on task with new work-week vigor. Right?

Maybe. Whether it’s Monday or any other day, our workspaces (especially if it’s cubicle life) can, over the course of the day, do a number on our creative thinking and problem-solving. Our minds and bodies cry out for stretch breaks…and not just to hit the restroom and pour the next cup of coffee. A change in location – i.e., to the next meeting – isn’t the recipe for clearing our heads either.

Getting outside…now that’s a grand solution.

My husband works on an incredibly beautiful street in our city. He is in meetings inside, of course, much of the day. When not in meetings, he’s at his desk. Eating his apple and bag of nuts, at lunchtime…right there. At his desk.

While this is going on outside…

Photo Credit: FlickRiver

I don’t take advantage of being outside myself, so no shaming here. Still, the individual worker and the work itself would certainly profit from a breather…a step away from the desk or conference room table…a few minutes on the outside.Photo Credit: University of Washington

“Brain breaks can make a big difference in your ability to be productive, creative, and innovative. The paradox is that doing less often allows you to do more.” – Jeff Stibel

In Courtney Seiter’s article The Science of Taking Breaks at Work: How to Be More Productive by Changing the Way You Think About Downtime, she gives support to the broad benefits of taking breaks. Taking your coffee, outside, for a walk around the block are some of my favorites tips of hers.Photo Credit: Open.Buffer

Walking into an office building and around the folks smoking, I think, “Hey, nice they [have to] go outside…just that alone probably counters some of the impact of smoking on their health.”

Hopefully, you didn’t use up your break reading the blog today…unless you’re reading it while you’re sitting outside in the sun.

I love Philip Terman’s poem Some Days about the replenishing affect of the quietening out-of-doors. Here’s a portion:

Some days you have to turn off the news
and listen to the bird or truck…
You have to close all the books and open
all the windows so that whatever swirls
inside can leave and whatever flutters
against the glass can enter. Some days
you have to unplug the phone and step
out to the porch and…allow the sun to tell you what to do.
– Philip Terman, Our Portion: New and Selected Poems

Photo Credit: Daily Mail

Take that breather…clear your head…and stretch your legs. Either with someone or all alone. It’s worth the trouble…

The Science of Taking Breaks at Work: How to Be More Productive by Changing the Way You Think About Downtime – Courtney Seiter

The Writer’s Almanac with Garrison Keillor

5 Ways to Give your Brain a Break Right Now – Jeff Stibel

3 Easy Ways to Give Your Brain a Break During Your Workday– Jacquelyn Smith

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Monday Morning Moment – Ultra-Productive People & What They Do Differently – 2 Infographics

September 12, 2016 admindeb Leave a comment

Photo Credit: Silicon Valley Report

We all have exactly the same amount of time. At least in a day. Some of us have less time than others in our lives, probably, which makes using that valuable time wisely all the more important. However, that’s the false perception of time. The idea that, because we’re young, we have all the time in the world…so chill. Enjoy. Right? Just because we’re young, how we use our time will set habits that build a foundation for our life and work. Young or old, learning how to be consummately productive is a very good plan. When we do the work of learning to be “ultra productive” part of what we gain out of that is…more time. Definitely worth the work.

I’ve written on productivity other times (in particular, about “Chris Bailey’s life of productivity”). Using time and brain power wisely is important to me because I am well aware of how easy it is to squander both. When I discovered the two infographics below, they affirmed some of the changes I’ve already made in my life and other habits worthy of establishing.

Kevin Kruse in a Forbes article gives us results of his survey of 200 ultra-productive people. He asked each their secret of productivity. The infographic below lists out the 15 ideas gleaned from his study.Photo Credit: Online Learning Tips

Anything surprise you? I was surprised at getting rid of to-do lists by scheduling everything. The “say no to everything” idea can be agonizing to execute and also infuriating when you’re on the receiving end. Every idea in the list of 15 is doable and easy to develop as a habit. Worth a try, right?

Another infographic (from Dylan Roach and Jacquelyn Smith in Business Insider) highlights the morning habits of successful people. This also resonated with what I have discovered in the lives of influential and productive friends and colleagues. Photo Credit: Business Insider

I appreciate the ideas of this infographic…especially the ones on helping others and being grateful. Soft habits maybe? Not really. When the ideas above get hard-wired in us through habit formation and intentionality, our productivity ramps up and our definition of success may widen to a more shared experience in our life and work.

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Monday Morning Moment – Screen Time – Give It a Rest

May 23, 2016 admindeb 3 Comments

Photo Credit: SafeSmartSocial

Walked away from the computer at 8:00 last night…best night of sleep I’ve had in a long while.

Alex Cavoulacos, productivity expert and founder of The Muse, wrote a Fast Company piece on establishing the habit of turning off screens at 11:00pm each night. A night owl, Cavoulacos discovered, in forming this habit that she: 1) could actually do it, 2) prioritized her work better, 3) finally found time to read, and 4) slept better. “Turns out that I inadvertently stumbled upon a trigger habit: I was reading more, sleeping more, and spending more quality time with my husband. All of this led to me feeling less stressed and better prepared to start each day. All in all, a huge positive change in my life, all thanks to a single new habit.” Check out her whole article and fascinating video here.

Tanya Lewis, a science journalist, went even farther than Cavoulacos in restricting her screen time. She writes, for Business Insider, that, for one week, she avoided screen time from the time she got off work until she went to bed. That means no TV or Netflix, no checking her phone for directions or searches of other kinds, or just out of boredom, and no tablet time for any of the above. What she discovered was how hard it was and how dependent to screen time she had become. She did start reading books again during that week. She also found that when she avoided screens, getting to sleep was easier. The most fascinating thing she noted was how much more social she became without the distraction of screens.

Anybody remember the old days, before wi-fi and smart phones? And the cable went out because of a storm? We would actually light candles and snuggle together on the couch, play games together, be silly, and talk. Special times worth re-creating with a screen fast.

How about our health? Is there any evidence that all this screen time, especially at night, affects our health, over our lifespan? For sure. Read Power Down for Better Sleep by Heather Hatfield on WebMD. She quotes fatigue specialist, Dr. Mark Rosekind, “One of the most simple but important reasons technology affects our sleep is cognitive stimulation.” What we are watching on screens late at night revs up our brains and stirs us up physically. This stress (positive or negative) can create a flight/flight response, resulting in our body’s release of cortisol – bringing on a state of vigilance rather than the restfulness needed for sleep. Add to our body’s “high alert” status the blue light of electronics. Hatfield reports how this light passes “through the retina into a part of the hypothalamus (the area of the brain that controls several sleep activities) and delays the release of the sleep-inducing hormone, melatonin.” To my sleepless, techie friends and family: it makes sense, right? Put it (screen time) to rest.

[Damon Beres in a Huffington Post piece, writes how “reading on a screen before bed might actually be killing you”. He points out the health problems that can result partly from inadequate rest (obesity, diabetes, cardiovascular disease). He also points to blue light filters that can help if we can’t imagine avoiding screen time at night.]

What about the impact of screen time on the brain over time? Debbie Hampton wrote a fascinating, sobering piece How Staring at a Screen Changes Your Brain (For the Worse). Hampton refers the reader to the findings of Dr. Michael Merzenich, author of Soft-Wired: How the New Science of Brain Plasticity Can Change Your Life.

“Visual activities, like staring at a screen or even driving, continually narrow our field of view to a smaller box-like zone right in front of our eyes. Our brains learn to categorize everything outside of this box as a distraction not worthy of attention and get good at filtering out anything not right in front of us. By developing sustained attention in the central view, our peripheral vision suffers, and our view of the world slowly contracts. The field of view in humans decreases as we age. Over time, a person becomes immune to noticing life’s visual surprises, and their eyes move less often. As a result of these self-induced neurological changes, our brains and bodies get conditioned not to pay attention and not to react to the unexpected.”

What does that mean for us? You have probably already seen this in action. Our attention is drawn in, fairly fixed, on our screens. We miss what is happening around us. One day I’m going to write about situational awareness – as a personal safety issue as well as a sharpening discipline to appreciate life around us. This whole addiction to screens that is prevalent today will take the rest of the world out of our view, so to speak, if we’re not careful.

For our sake (at work and home) and for our family’s sake, consider: No screen time before bed.Photo Credit: MugMag

Speaking of the family…our children – I will just post these quick reads about little ones (and teens) and how so much screen time affects them physically, socially, and developmentally. We fall into these habits with our children, but we can also pull ourselves, and them, out of the same.

Chris Weller’s Business Insider piece – 4 Ways that Staring at Screens All Day Is Destroying Kids’ Minds and Bodies
Kids Matter article – How Screen Time Affects Rest
Sophia Alexander’s MugMag piece – What Are the Secrets of the World’s Happiest Children
To Sleep, Perchance – Screens Before Bedtime Harm Sleep. The Effect is Biggest on Teenagers

What’s your takeaway from this? I personally want to strategically narrow the screen use in my life. Writing makes screen time an occupational hazard but I love those screens way too much outside of blogging. Thanks to Chris Bailey’s A Life of Productivity and his book about his productivity project, I have already made some changes. No Facebook on my phone, as one change. Still have a long way to go.

Bottom line: I don’t want to miss the people I love, in the flesh, and I don’t want to miss the real world…and lastly, I don’t want to miss truly experiencing God…because of this surreal, burgeoning habit of screen time. So…I will leave you for now. Well-rested, hopefully. Sweet dreams.

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5 Friday Faves – Millennials in the Workplace (ebook), Garden in Between, Productivity Tips (Infographic), Chicken Fiesta, and Old Family Film Favorites

May 13, 2016 admindeb 2 Comments

Happy Friday – Friday the 13th…and the sun finally came out. This weekend looks to be great fun – with the birthday of our youngest, the Lebanese Food Festival, a friend’s baptism in the James River, and whatever else comes along. Hope your weekend looms as quiet or as hopping as you need after this week’s work. Here are my favorites for this Friday. Any you want to share?

1) Millennials in the Workplace (ebook) – By 2025, millennials (those born between 1981-2000) are predicted to make up 75% of the workforce. This generation of young professionals has arrived and rather than being over-analyzed and criticized, we are short-sighted not to equip them to take over one day. We all know that first week of work experience – grueling mind-numbing orientation. Why do we keep doing it “like we always have” and not change it up to meet the needs of this generation? Bridge is helping companies begin to do that brilliantly: Bridge’s features are designed to empower simple, intuitive learning that’s delivered to your mobile, active employees, anywhere, anytime on any device. Bridge provides you with real data and real insights about your employees’ learning, which can lead to real progress. Start with their short and extremely insightful free ebook on millennials in the workplace. Your thinking on training and development will be changed and millennials will thank you.Photo Credit: GetBridge

2) The Garden in Between – In Richmond, we’re in that period of the waning early Spring garden. I will miss the Irises especially. As flowers curl up and petals fall, the wise gardener (my husband) has prepared, seasons ago, for new blooms to appear in glorious freshness. Walking around the garden early this morning brought sweet discoveries – the first Gerber Daisy (a gift from a friend last year), the last bloom of our Irises, the first blooms on the Lamb’s Ear, green Hydrangea clusters, and, finally, my husband’s “happy flowers” coming back – hardy little Begonias blooming again this year.

3) Productivity Tips (Infographic) – Being truly productive is hugely important to me – not just staying busy or having lots of meetings, but being genuinely productive. I’ve written about productivity before here – focusing on Chris Bailey’s A Life of Productivity. I’m a visual learning so infographs are like candy. Wrike developed a helpful one entitled 50 Productivity Tips to Boost Your Brainpower. Really excellent. Any of these especially effective in your pursuit of productivity? [There’s a link at the bottom of the infographic that supposedly spells out each tip in detail, but I couldn’t make it work. So here’s a quick read by Tim Ferriss on his productivity tricks.]

Photo Credit: Awesome Inventions

4) Chicken Fiesta – My husband has been meeting with friends and colleagues at Chicken Fiesta for quite some time. For me, it took awhile because I’m not usually into Mexican food – hard on my tummy. However, this cool little restaurant has made me a recent convert. Great grilled meats and the sides are fresh and not overly seasoned. They have extra sauces you can add to take the flavors of the foods different directions. Straight-up satisfying lunch place for me. What’s a favorite of yours where you are? (Comment below).Photo Credit: RVA News

5) Old Family Film Favorites – We all have favorite films from our children’s childhoods. I’m actually not really sure how favorite the two below are to them…but they were favorites of mine. Fly Away Home, (1996, Columbia Pictures) has packaged so much story in a small film – family drama (not a Disney film, but the mother still dies), spectacular scenery, majestic Canadian geese (from gosling to migration), and a perfect song. Below is a sweet sample of the movie with Mary Chapin Carpenter’s 10,000 Miles as soundtrack.

Then there’s my all-time-snuggle-up-with-the-kids favorite: Disney’s The Kid. Of course, they were big kids when it was released (2000), so it made snuggle-time all the more precious and rare. Disney’s The Kid is a magical story of a man clearly successful but missing the “most important’s” of life. Then just before his 40th birthday, an 8y/o version of himself (Rusty) and a much older Russ all somehow share life in a way that brings healing and resolution of some deep childhood wounds. [It’s a Disney film – sorry, but the mother dies.] Bruce Willis plays Russ, and Spencer Breslin is Rusty. Their dialogues are sometimes hilarious/sometimes touching – always endearing. The clip below isn’t great quality but it’s all I could find to show the scene late in the movie when the elder Russ finally reveals himself to the younger Russ/Rusty. The story all comes together joyfully. Buy this or rent it – for a weekend snuggle.

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5 Friday Faves – Video Games, NFL Man of the Year, Hospitality, Writing, and Animal Courage

February 12, 2016 admindeb 1 Comment

It’s that glorious Friday again. Here are my favorite finds of the week:

1) Video Games – What is the appeal of video games for our boys and men? It is a mystery to me. I do understand the gaming camaraderie between players – some friends, some strangers who become friends, kinda sorta. The cutting-edge graphics designed mostly for the eyes of our guys are clearly appealing. And levels…oh, the levels keep our boys and men coming back for the challenge – the competition on an even playing field – without judging from outsiders. Well, except for the occasional run-ins with wife or mother. Lastly, it’s the welcome mindlessness, I’m thinking. The momentary escape from organic chemistry, or frustrating job, or Master’s thesis, or [fill in the blank].

We all have indulgent time-wasters, and I battled with my boys over video games more than I should have. My regret over that transformed into joy this week, as the guitarist son of mine actually turned a video game theme into a lovely work on classical guitar. Who would have thought it? To see Nathan smile (at minute 1:40 in video) makes me wonder at the sweet memory he has of that game’s music. Hello again, Legend of Zelda. Don’t remember you like this.

2) NFL Man of the Year – I’m not a big football fan, but when we came across the NFL Honors program the night before the Superbowl I was intrigued. Football seems all about leaving it on the field. This was a salute to a band of brothers and the stand-outs among them, both on the field and off. There were three nominees for the Walter Payton Man of the Year Award for 2015 – Anquan Boldin, Eli Manning, and Benjamin Watson. Each man’s character and philanthropic work were highlighted in video vignettes. With all the tabloid coverage of the antics of some of our professional athletes, it was inspiring to see how others spend their off-season time. Anquan Boldin, the San Francisco 49ers wide receiver, received this year’s award from the Payton family. Read more about Anquan’s work in the global community here.Photo Credit: Mercury News

Another highlight of the Man of the Year NFL Honors focus was a welcome reminder of Benjamin Watson and his redemptive statement on Facebook (regarding the 2014 Ferguson Decision). In this profession of moneyed celebrity, it was refreshing to see upclose the caliber of such men as Boldin, Manning, and Watson.

3) Hospitality – Hospitality is defined at Google as “the friendly and generous reception and entertainment of guests, visitors, or strangers.” We live in a culture today of “come as you are; just hanging out with friends; bring your own food/beverage”. I love the comfortable sound and easy experience of that. However, I hope we don’t lose the great global habit of extending generous hospitality – where nothing is expected but the welcome presence of the guest. We lived for many years in North Africa where they expect hospitality of themselves and they lavish it on their guests. Even in the poorest of homes, the cookies and fruit are beautifully presented, and the tea is poured with great ceremony. I learned so much from my Arab and Berber friends and neighbors…and don’t want to forget ever to extend hospitality. There is a difference between service and hospitality – described in TED Talks and distinctive in industry. [I wrote about this here.]

“Hospitality is about looking out instead of looking in…I can look outward and help someone else.” – Bobby Stuckey. The Bible is full of examples of hospitality and encouragements toward it. We are to extend blessing even as far as to our enemies. Benjamin Corey writes eloquently about this Biblical hospitality. Finally, Rosaria Butterfield, in her book The Secret Thoughts of an Unlikely Convert says this: “Hospitality means bringing the stranger in…you have to meet and respect people where they are…I believe strongly that hospitality is just the ground zero of the Christian life, and of evangelism, and of everything else that we do, apart from the formal worship of God.” Photo Credit: Amazon.com

It’s good to remember that we can extend hospitality in a less-than-perfect house, where toys are still scattered and books a bit piled. It’s more the attitude of the heart in celebrating the other. Also, by definition, hospitality doesn’t have to be based in the home. I will never forget spotting a friend, whose husband was also in graduate school, walking up my driveway, with a pot of coffee and favorite mugs. It turned my morning of home-schooling littles in something altogether other. Extending hospitality…mobile and on-the-fly.

4) Writing – I am always grateful for help in this skill of writing. Finding Chris Bailey’s blog (A Life of Productivity) and book (The Productivity Project) was a great boon to organizing my life and writing (my notes here). Daniel Darling’s blog this past week was another huge encouragement. He writes on how to be a prolific writer.

Darling gives 6 helps in writing: 1) I don’t wait for inspiration, for a cabin next to a mountain stream, or a light bulb. I just write; 2) I write from my passions on topics that interest me; 3) Always be cultivating and chronicling ideas; 4) I try to be curious and always learning; 5) I write in short bursts, in the margins of life; and 6) I try not to be a jerk. Don’t miss how he fills out the story on these points on his blog.

5) Animal Courage – When our kids were small and we were living overseas, we took with us this wildlife video entitled The Bear. Like other children’s videos (a lot from Disney), there were story bits that needed processing with a loving adult (like how often the mom dies in these stories…sigh). The Bear was filmed with an intentionality of demonstrating the real life struggle of life in the wild for these animals. Also depicted was the almost-human qualities of care and courage in these animals. I have used one scene of this movie in talks over the years on how gracious it is to have an advocate. One stronger or more influential than we are who stands with us, sometimes out of sight, against an adversary. The plot story involves a bear cub, orphaned when his mother dies (again?!) and an older adult male, beleaguered himself by hunters and the sheer strain of survival sometimes, who becomes the cub’s protector. Here’s the scene (fast-forward to minute 2:30 for time’s sake if needed).

I love this scene. It actually reminds me of us sometimes…and God. We stand as tall as we can and roar (like a wee cub) against the wrongs of this world – wrongs against us sometimes. We are not always aware, but the LORD (I believe from experience and His Word) issues a God-sized roar against those same wrongs. Our adversaries will be reckoned with.

YouTube Video – Scene from the film The Bear, 1988 (Cub & Cougar at 2:30 into scene)

Film The Bear

Top Ten Most Courageous Animals

Happy Friday! Have a weekend full of extending and receiving hospitality, quiet times of refreshment, and reflection on the God who watches over us. Also, hug those video-gaming men of yours…when they take a break (don’t want them to lose a level in the midst of wrestling them down to the floor), right? Right.

Any favorites you want to share? Or memories…or words of wisdom. Would love to hear them (Comment below).

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Monday Morning Moment – Notes on Chris Bailey’s Life of Productivity

February 1, 2016 admindeb 9 Comments

Photo Credit: Lewis Howes, The School of Greatness

Where does the time go? How do I get so tired before the day is done? I just can’t stay focused…too distracted, I guess. You know what I’m talking about. Then there are the reactions of those friends and family. The ones (who treat us with kindness) tell us sympathetically “You are just so busy”. Then others, more in our faces, say, “The things you want to do, you do. You just don’t want time with me enough.” I get the logic of those statements, but I’ve been perplexed as to how to improve my life choices, such that I get more accomplished…more of the important things.

Until recently…when I experienced the convergence of making New Year’s resolutions, having a big birthday, and hearing Chris Bailey talk productivity.

Photo Credit: Unmistakable Creative

Chris Bailey is the age of my children. Although he had job offers, he took the year after graduating university to go deep into a study of productivity. During that year, he wrote about his experiments in his blog – A Life of Productivity. Then, he designed a roadmap of 25 tactics to greater productivity in his book The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy .

You may be tempted to yawn at another book on productivity, but this is clearly one not like the others. I listened to a couple of podcasts on Unmistakable Creative where host Srini Rao talks with Chris Bailey. They pour over what Chris discovered about productivity during that year of experiments. [Disclaimer: I haven’t read the book yet but plan to. My takeaways are from these podcasts and the other sources linked below. Can’t wait to read his roadmap on productivity.]

As Chris talks with Srini (and we get to listen in – love these podcast opportunities), he talks about what he’s learned from others regarding productivity. His tipping point was reading David Allen’s book Getting Things Done. Srini also refers to Cal Newport’s writing on deep work (you can listen to him on Unmistakable Creative here and here). They also mentioned Charles Duhigg’s book The Power of Habit: Why We Do What We Do in Life and Business. Chris Bailey’s year of productivity experiments included studying what was already in the literature – a big help to us less-read hopefuls.

Chris defines productivity not as getting more things done but getting more accomplished. The difference is huge. It’s not just the “to-do list” but the view toward the “done list”. “Productivity is time, energy, and attention, and where the three meet in the middle is where you are in being productive. It is achieving what you intend to accomplish. It’s not about doing more things faster, but doing the right things deliberately and with intention.”

Here are the takeaways from my first-look into Chris Bailey’s “life of productivity”.

Take a step back from your life and ask the questions: What do I care about? What motivates me? When was I most inspired, driven, or felt the most meaning or passion for what I was doing?
The three commodities we all bring to the table are time, energy, and attention. It’s not just about time management, but also increasing our capacity for work (energy) and focus (attention).
Start every day with intentionality. Make your to-do lists to manage the minutia of life, but then do something more. Take a step back. Execute what he calls the Rule of 3. At the start of the day, mentally fast-forward to the end of the day and ask: “When the day is done, what three main things do I want to accomplish?” From this you form your intentions on what you want to accomplish.
Being busy, even in ticking off the things on your to-do list, doesn’t mean you’re being productive. This gives an illusion to productivity, but only when you step back do you discover whether you have accomplished what you thought you did in the busy-ness.
Start small in working toward productivity. Real change takes time and intentionality. “Write down everything in your job and personal life that you’re responsible for. Then ask, if I can only do one of these things every day, which adds value/meaning to my life (I would add or to that of another who matters deeply to me)? Ask again of the remaining tasks. And a third time.”
We all have limitations and constraints in our life. Bear those in mind as you plan and execute and evaluate. Being hard on ourselves won’t get us to greater productivity. Small, incremental steps toward change should be celebrated.
Work on one thing at a time. Single-tasking. Working mindfully. “Multi-tasking holds people back from accomplishing more over the course of the day. It stimulates your mind; it’s like being busy. However, it actually makes you less productive, increases your errors, decreases your memory, and takes longer to do everything” [in reality]. “You can only focus on one thing at one time. You then dedicate 100% of your time, energy, and attention to one thing – it will yield the highest productivity.” Counter-intuitive, I know, but I’m beginning to believe the wisdom of this.
Procrastination involves 7 triggers that cause your mind to resist certain tasks: when they are boring, frustrating, difficult, ambiguous, unstructured, lacking intrinsic reward or personal meaning. We put off doing those types of tasks (which often are ones we actually need to attack to be truly productive) and instead while away our time on social media or marathoning Netflix. Chris Bailey gives a way out: “Once you step back from the task, noticing you’re procrastinating, trick the triggers – reward yourself, set time limits, structure it, etc.”
Mindfulness is continually bringing your attention back to the work that’s in front of you. Chris Bailey uses meditation to build “attentional muscle”. Taking mental breaks (however you do) is important to make attentional space which we need for creativity. Our mind goes back and forth from “the essential executive mode (constantly thinking of something, like when on a smartphone), and the mind-wandering mode (like when you’re in the shower). You often have those brilliant ideas while in the shower.” Make space for building attention and creativity. Take breaks and disconnect a bit from the internet or Netflix (you knew that was coming, right?).

I am so encouraged by the possibilities of building capacity in my time, energy, and attention. Chris gets us started with his 100 Time, Energy, and Attention Hacks to Be More Productive. Remember, he urges us to start small. Change one thing, maybe, in each area. It’s a process but one we can master toward gaining a life of greater meaning and capacity, accomplishing what we have hoped for…not just waiting for the future self to do it. We can be more that person beginning today.

Photo Credit: Amazon.com

Chris Bailey – A Life of Productivity – Website

The Productivity Project: Accomplishing More by Managing Your Time, Attention, and Energy by Chris Bailey

Unmistakably Creative – Podcast with Chris Bailey – Bridging the Gaps in Our Productivity

The Top 10 Lessons I Learned From a Year of Productivity by Chris Bailey

100 Time, Energy, and Attention Hacks to Be More Productive by Chris Bailey

YouTube Video – The Path to Meaningful Work: Chris Bailey at TEDxGatineau

Five Habits that Help Chris Bailey Stay Productive

From 90-hour Work Week to Rising Before Dawn, Author Experiments with Productivity – CTV News

Chris Bailey on Twitter

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5 Friday Faves – a Podcast, Communication Helps, a Business Startup, a Song, and a Poem

January 29, 2016 admindeb 2 Comments

Friday! Winter storm Jonas is behind us here in Richmond, Virginia. It leaves in its wake a heightened gratefulness for heat and electricity, and for those who serve their neighbors by clearing streets and sidewalks. Kids finally went back to school, and work returned to normal. I’m looking forward to getting out tonight to the movies with Dave and our youngest. Finally I will see Star Wars – the Force Awakens which inspired our guitarist middle to do an arrangement of Rey’s Theme. Before proceeding to devour an obscene amount of movie popcorn, here are my 5 faves for this week.

1) Podcast – My favorite podcast this week was Srini Rao‘s interview with Chris Bailey. Rao is the host and founder of Unmistakable Creative where you can hear lots fascinating stories from people who are unmistakably creative (good stuff). Chris Bailey is the author of The Productivity Experiment: Accomplishing More By Managing Your Time, Attention, and Energy. I loved both Chris Bailey podcasts – Earlier, Living an Insanely Productive Life with Chris Bailey and this week’s Bridging the Gaps in Our Productivity with Chris Bailey. Bailey makes a critical distinction between just getting a lot of stuff done and real accomplishments. I appreciate that. Check out Chris Bailey’s blog A Life of Productivity where he lists 100 time, energy, and attention hacks (shortcuts) to help us reach higher productivity. Out of this 100, three of my favorites are: Every day, journal one great experience you had. At the start of every day, define three outcomes you want to accomplish (not to-dos; actual outcomes). When you meet with someone in person, shut off your phone completely.Photo Credit: Unmistakable Creative

2) Communication – Brad Hambrick is my go-to counselor guy when I need wisdom or direction in a difficult or complicated relationship. Truth is, I’ve never met him. He is the pastor of counseling at Summit Church, in Raleigh-Durham, North Carolina. What makes his counsel so easily accessible is that he posts videos online on a wide variety of subjects. His notes for deeper study are also available free of charge via an email to his office. His website bills him as a Counselor for the Church (Summit Church and anyone else who could use his help). Today, I want to point you to Brad’s favorite posts on communication. So helpful. Photo Credit: Summit RDU

3) Business Startup – I love wood – the smell of it, the look of it. All of it. Wood is timeless. A recent and happy discovery is Wellborn + Wright (a local company founded by Sam Sikes which sells reclaimed wood). Read how they describe themselves (from their website: “Wellborn + Wright is committed to providing timeless high-quality finished products. Our wood is reclaimed from all over the east coast from turn-of-the-century barns in western Pennsylvania all the way to textile mills in Boston. This salvaged wood is saved from landfills and given new life by our skilled team of craftsmen. We utilize sustainable and detail-oriented processing techniques, ensuring that all of our products maintain their character. We work directly with architects, interior designers, and builders. This unique ability allows us to deliver your vision of a consistent aesthetic in both the design and in the integrity of the architectural elements in your project.” Visit their website and you will find a visual feast of old wood brought back to life. My plan is to write more about this young company after a visit there soon. Wonder what I can have made by these craftsmen…makes me smile to think about it.Photo Credit: Richmondbizsense.com

4) A Song – Kenny G’s Over the Rainbow from the album – Classics in the Key of G – Once upon a time, many years ago, before moving our family to Cairo, Egypt, my husband decided he needed to scale back on his passion for music. We were downsizing in preparation for that move overseas. Dave had a huge music collection and decided that he would leave behind most of his music to focus on being with people more, instead of having his head in his music. Fast forward a few years, living now in Cairo, Egypt. On a shopping trip (for my birthday), he discovered this Kenny G CD at a local market. He bought this one and another by The Temptations. The song “Over the Rainbow” re-kindled his love for music and his music collection would grow again. It turned out to be a very good thing because of what a joy and stress-reliever music is for him. I had forgotten that story until the song came up on a playlist a few days ago, and he reminded me, “That song got me listening to music again.” It is beautiful.

5) A Poem – I am a slave to bits of paper. It’s hard for me to get rid of things, especially treasures with words – like essays my kids wrote, or sweet notes from friends, or poems my mom saved over the years. This one I discovered from a friend on Facebook, and its lesson is timely for anyone who still has their mom or dad. My mom died over 13 years ago, and I still wish we had had more time. Dad has Alzheimer’s and we spend time together…but the days of receiving advice from him are done. Part of saving those bits is like having the people attached near again. Sweet…like this poem.

Photo Credit: Facebook

Do you have any favorite finds from this week that you’re willing to share? Use the comments section.

The weekend beckons.

Books, Communication, Critical Thinking, Inspired, Leadership, Lessons Learned, Monday Morning Moment, Transformational, Transitions, work, Workplace or Marketplace

Efficiency, Effectiveness, and Adaptability – The Very Human Side of These Business Processes

October 12, 2015 admindeb 1 Comment

Photo Credit: digital-knowledge.nl.dikn/en

I will never forget when an elder statesman in an organization (both dear to me) was “let go”, so to speak, because of a need for more “bang for the buck”. The expression was so toxic then and still carries a deep pain. It speaks to the tension between efficiency and effectiveness, and the pressing need for adaptability as our world rapidly changes. At the same time, we have to remember, in almost all situations, it’s people in the mix of these business processes.

Efficiency is a good thing. However, it must be secondary to effectiveness. Effectiveness is primary always. How best to assure both is to build an organizational culture of adaptability.

Tom Coyne has defined effectiveness, efficiency, and adaptability brilliantly in a published 2-page pdf*. Here they are:

“Effectiveness measures the extent to which the results you have achieved match your goals.” Strategy leaders set those goals, and the goals determine who does the work, when, where, and how.

“Efficiency measures the amount of scarce resources used to obtain the results achieved.” His use of the term “scarce resources” is thought-provoking. When we focus on efficiency – getting the most benefit from the least resources – we can lose our objective. Resources are precious. Full-stop. Whether they are people, time, or finances. We must consider how we spend resources always, and especially when they are scarce. However, if we miss the mark on our objective because we misspent our resources or allocated them unwisely, then we paid for efficiency with effectiveness. A poor transaction.

Gen. McChrystal, speaks to this, in his book Team of Teams (more about this book follows). He puts a captivating twist on it in his challenge: “If I told you that you weren’t going home until we win—what would you do differently?” We can’t focus primarily on efficiency when effectiveness is the outcome we desire. Adaptability is really what will get us to where we want to go.

“Adaptability measures the change in Effectiveness and Efficiency for a given level of change in the agent or organization’s environment…One of our great failings as human beings is our reluctance to acknowledge the full implications of living in a world of complex adaptive systems. The causes of yesterday’s success are impossible to fully understand, and unlikely to be replicable to the same extent in the future…We naturally try to succeed again in the future, using the approach that worked in the past, with frequently disappointing and occasionally fatal results.”

Coyne goes on to write about how to work these processes out toward business and employee/team success in a changing world.

Good stuff to know and implement.

Early on in my career, one of the mantras I heard repeatedly was this:

“The three most important things to learn in your work is flexibility…flexibility…flexibility.”

That later changed, in company vernacular, to “fluidity” x 3. The only problem was the temptation to decide for myself what was fluidity/flexibility and what was not. This is where silos and self-interest evolve when we’re not even aware, until we find ourselves not being successful (effective/efficient). In the very work we’ve immersed ourselves in for years…working hard, but not working as smart as we could have. [I know, that hurts – and it will take more than efficiency gurus to bring us out of such a predicament healthy.]

It is possible to turn the ship around…and it takes a whole crew.

Decentralized, empowered teams. Trust. Transparency and collaboration in decision-making. Broad information-sharing. Ownership in real time not just in philosophy. Bringing down silos and working together to nurture an organizational culture where we expect change and thrive in it.

What focus yields a win-win in our workplace? Both from the human side and the business side of performance and organizational culture. What can we do to enhance our business processes – whether we are in management or on the frontlines of our organization?

The following quotes should help to stir thinking. They are out of the book Team of Teams by retired U.S. Army General Stanley McChrystal, currently with The McChrystal Group.

“In complex environments, resilience often spells success, while even the most brilliantly engineered fixed solutions are often insufficient or counterproductive.” – Gen. Stanley McChrystal, Team of Teams

“In place of maps, whiteboards began to appear in our headquarters. Soon they were everywhere. Standing around them, markers in hand, we thought out loud, diagramming what we knew, what we suspected, and what we did not know. We covered the bright white surfaces with multicolored words and drawings, erased, and then covered again. We did not draw static geographic features; we drew mutable relationships—the connections between things rather than the things themselves.” – Gen. McChrystal, Team of Teams

[Sidebar: I had the great pleasure of writing for such a team over the last 3 years. It was a privilege to see that level of creativity and collaboration, in a team of equals, birthing a workplace initiative in sync with a changing world. Amazing experience.]

“Specifically, we restructured our force from the ground up on principles of extremely transparent information sharing (what we call “shared consciousness”) and decentralized decision-making authority (“empowered execution”).” – Gen. McChrystal, Team of Teams

“In a resilience paradigm, managers accept the reality that they will inevitably confront unpredicted threats; rather than erecting strong, specialized defenses, they create systems that aim to roll with the punches, or even benefit from them. Resilient systems are those that can encounter unforeseen threats and, when necessary, put themselves back together again.” – Gen. McChrystal, Team of Teams

“View your leadership as being less about giving top-down orders and more about cultivating those who follow you, empowering them to make the right decisions. Many leaders are tempted to lead like a chess master, striving to control every move, when they should be leading like gardeners, creating and maintaining a viable ecosystem in which the organization operates.This is especially applicable to private sector leaders; the world is moving too quickly for those at the top to master every detail and make every decision. Empowering, cultivating, and ultimately serving those who follow you will unlock massive potential within your organization, allowing you to solve for problems in real time.” – Gen. McChrystal, Forbes.com

*Effectiveness, Efficiency, and Adaptability – The Three Keys to Performance Measurement

Effectiveness Before Efficiency

Efficiency vs. Effectiveness

The Power of Business Process Improvement: 10 Simple Steps to Increase Effectiveness, Efficiency, and Adaptability by Susan Page

GoodReads Team of Teams Quotes

Stanley McChrystal: What The Army Can Teach You About Leadership

Gen. Stanley McChrystal: Adapt to Win in the 21st Century

Let General Stanley McChrystal Explain Why Adaptability Trumps Hierarchy – Forget everything you ever knew about your company’s org chart—and that’s an order.

Team of Teams: New Rules of Engagement for a Complex World by General Stanley McChrystal

Photo Credit: Forbes.com